Free Procurement Tool – RFQ to PO Process

This free supplier quotation comparison tool lets you read supplier quotes with AI, compare prices, delivery time, and payment terms, then issue a purchase order — all on one page. No signup, and your data stays in your browser

Procurement Workflow

Read supplier quotations with AI, compare them, and issue a purchase order — all on one page.

Privacy: Nothing is saved on our server. If you use AI, the PDF is sent to Google Gemini using your own free API key.
Step 1 — RFQ Details (optional)

Add Your RFQ Details

Add the details of what you asked suppliers for. This helps us check if each supplier quoted the same product and quantity — or a different / alternative item.

RFQ skipped. Prices will still be compared, but we cannot confirm if suppliers quoted the exact product you requested.
Step 2 — Read Supplier Quotes (AI)

Connect AI & Upload Quotations

Free AI key (one time): Click Get Free Gemini API Key, sign in with Google, copy the key, paste it below, then click Connect AI.
Not Connected
Upload up to 3 supplier quotation PDFs (text PDFs work best, max 3 MB each). Scanned or password PDFs may not read well.

Quotation 1

Waiting for PDF.

Quotation 2

Waiting for PDF.

Quotation 3

Waiting for PDF.

Ready.

Review Extracted Data (edit if needed)

Step 3 — Compare & Manager Approval

Supplier Comparison

Step 4 — Purchase Order

Create Purchase Order

Why we ask for RFQ details

When suppliers send quotes, they sometimes quote a different or alternative product instead of what you asked for. Your RFQ details let us check that each quote matches your original request — so the comparison is accurate.

This is only a short form for comparison and PO. If you want to create a full, professional RFQ to send to suppliers, use our RFQ Generator.

Skip RFQ details?

If you skip, we can still compare supplier prices. But we cannot confirm whether each supplier quoted the exact product you requested, or a different / alternative one.

How This Supplier Quotation Comparison Tool Works

Add your RFQ details, upload up to three supplier quotation PDFs, and let AI extract the data. The tool compares suppliers by price, delivery, and payment terms, then helps you issue a purchase order.

Why Compare Supplier Quotations

Comparing supplier quotes helps you find the best price and terms, and confirm each supplier quoted the product you requested. This makes procurement decisions faster and clearer.

Related Procurement Tools

Create a request first with the RFQ Generator, or make a final order with the Purchase Order Generator.